These Terms and Conditions shall apply to the provision of Services by Five on a Bike to
In the event of conflict between these Terms and Conditions and any other terms and
conditions of the client, the former shall prevail unless expressly otherwise agreed by Five
on a Bike in writing.
DEFINITIONS AND INTERPRETATION
In these Terms and Conditions, unless the context otherwise requires, the following
expressions have the following meanings:
1.1 “Business Day”
Means a day (excluding Saturdays) on which banks generally are open for the transaction of normal banking business (other than solely for trading and settlement in anything other than GDP);
1.2 “Client “
Means any individual, firm or corporate body (which expression shall, where the context so admits, include its successors and assigns) who purchases services from Five on a Bike
1.3 “Commencement Date”
Refers to the date on which the Client agrees to hire the services of Five on a Bike
Means the services to be provided by Five on a Bike to the client.
1.5 “The Company”
Five on a Bike
1.6 “Address” / “Destination to start travel”
Five on a Bike
1, Chequers Parade,
1.7 “Terms of Payment”
Means the terms of payment of fees as set out in the Terms & Conditions and
Refers to any additional changes that Five on a Bike have to make to a client’s project on top of those already agreed upon in the original brief/proposal document. Amendments will always come at an extra cost unless stated and agreed otherwise prior to the project’s
With effect from the Commencement Date Five on a Bike shall provide the Services to the
client as agreed in the project outline, subject to receipt of the payments detailed in the
Five on a Bike shall use all reasonable endeavors to complete its obligations within the
agreed timelines. To facilitate this the client must provide all the materials and resources
needed by Five on a Bike to complete the work according to the deadlines in the project.
However, should the project scope change and these changes be agreed in writing between Five on a Bike and the client, a new project outline and quotation will be submitted.
After the quotation has been agreed, Five on a Bike will begin chargeable work on the
project. Cancellation of a project after commencement may incur a fee – please see section 4 below for details.
Five on a Bike reserves the right to withdraw any product or service at any time. In this case, Five on a Bike will make all reasonable attempts to offer the client other suitable products and services, either from Five on a Bike itself or another organisation.
All payments are to be made within 30 days of the date of the relevant invoice in pounds
sterling (GBP) by bank transfer. Payments shall be made in the following agreed stages.
Payments in other currencies must be agreed in writing prior to the project.
Staged payments to be charged to the client will be detailed in the project
outline/proposal/estimate document, and are accepted by accepting our quotation/proposal and commencing a project.
Five on a Bike reserves the right to withdraw or suspend any services offered if payment is not received within 30 days of work being completed. A late-payment fee may also incur.
In the event of the project being delayed due to actions of the client such that it exceeds its deadline by 2 weeks, then the client will become liable for full payment of the project value at that time.
In the event of late payment by the client, Five on a Bike will suspend all services and not be liable for any inconvenience or loss of business that this may cause the client.
Expenses may be requested before project commencement, particularly with international
VARIATION, AMENDMENTS AND CANCELLATION
If the client wishes to vary any details of the project they must notify Five on a Bike in writing (email is acceptable) as soon as possible. Five on a Bike shall endeavor to make any required changes – any additional costs thereby incurred shall be invoiced separately or invoiced as an addition to the final invoice, whichever is most suitable to Five on a Bike.
If the client wishes to cancel/rearrange a project, the following cancellation policy will be
enforced. Notice is calculated based on the date of the first engagement day. Build days, travel days, recce days, pre-light days, shoot days, strike days and edit days, are all considered as an engagement day. All seven days of the week count for the notice period. For the purpose of calculating the number of days notice given, the day on which notice is given is included, but the engagement day is not. For the purpose of clarity a day is calculated on the standard 24hour clock.
> 8 or more days prior to the engagement: no cancellation fee applies
> 7–4 days prior to the engagement: 50% of the project fee
> 3–2 days prior to the engagement: 75% of the project fee
> On the day prior to or on the day of the engagement: 100% of the project fee
In the event of a cancellation, regardless of the notice period given, any costs incurred by
Five on a Bike relating to the project will be chargeable to the client.
If, due to circumstances beyond Five on a Bike control, Five on a Bike has to make any
change in the arrangements relating to the provision of the Services Five on a Bike shall
notify the client immediately.
Expenses are a guideline quote, and can vary depending on the job. Five on a Bike will
always make sure the brief is carried out, if this affects the quote Five on a Bike will notify
the client. In some cases of being on location or a limited timeframe, Five on a Bike will also fulfill the brief over the budget, expenses to the value of £250 will not have to be authorised if Five on a Bike feel it could jeopardize the final product dramatically without the additional expenditure.
Licensed media that is used on edits, but is then discarded at the clients request, will require full payment. This includes, but is not limited to, audio, video, photos, templates.
Five on a Bike may terminate the agreement immediately if:
The client is in breach of any of their obligations hereunder;
The client has entered into liquidation (other than for the purposes of a bona fide
amalgamation or reconstruction) whether compulsory or voluntarily or compounds with his
creditors generally or has an administrator, administrative receiver or receiver appointed
over all or a substantial part of his undertakings or assets;
The client has become bankrupt or shall be deemed unable to pay his debts by virtue of
Section 123 of the Insolvency Act 1986;
In the event of termination Five on a Bike shall retain any sums already paid to it by the
LIABILITY AND INTELLECTUAL PROPERTY
Five on a Bike takes intellectual property very seriously and will not be held liable for any
civil or criminal liability resulting from the unauthorised use of copyrighted material or
registered trademarks. All clients must ensure that any text, stills, graphics, audio and
moving image provided for use on their film/website does not infringe any intellectual
Five on a Bike shall not be held liable for any damages resulting from loss of profits,
revenue, contracts or any other direct loss resulting from any work provided by the company, as all works are subject to being signed off as satisfactory by the client. Similarly Five on a Bike shall not be held liable for any damages resulting from delay in service provision.
Five on a Bike gives the client all rights to full edited deliverables upon completion. Five on a Bike will hold the rights for all original materials and assets and are permitted to use these in any other Five on a Bike service unless stated in writing.
Five on a Bike may use all the footage captured as promotional and marketing material for
itself unless notified and agreed in writing by both client and company.
Five on a Bike may add its own accreditation to any work produced on any format unless by prior agreement with the client.
The client shall indemnify Five on a Bike against all damages, costs, claims and expenses
suffered by the client arising from loss or damage to any equipment, by his agents or
employees either directly or due to provision of contaminated files.
Neither the client nor Five on a Bike shall be liable for any failure or delay in performing their obligations under these Terms and Conditions where such failure or delay results from any cause that is beyond the reasonable control of that Party. Such causes include, but are not limited to: power failure, Internet Service Provider failure, industrial action, theft, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the Party in question.
The Parties agree that, in the event that one or more of the provisions of these Terms and
Conditions are found to be unlawful, invalid or otherwise unenforceable, that those
provisions shall be deemed severed from the remainder of these Terms and Conditions. The remainder of these Terms and Conditions shall be valid and enforceable.